top of page

What you should consider for outsourcing payroll

Payroll is a complicated and challenging process. It's not just about calculating pay, but also about making sure that all employees are paid on time and in full. So if you're considering outsourcing your payroll team, there are some things that you should consider first:

Do your research.

If you're thinking about outsourcing payroll, it's important to do your research. There are several factors that will affect the ultimate outcome of your decision:

  • What is payroll outsourcing?

  • Why would you want to outsource?

  • How much money can it save?

Before deciding whether or not to outsource payroll, consider these questions:

  • Will my business benefit from decreased costs and increased efficiency in its operations?

  • Is there a local provider who can help me achieve this goal successfully; if so, how much will they charge me per employee per month/year and what are their other benefits over traditional vendors?

Consider all of your options.

When you're considering outsourcing payroll, it's important to assess all the options. This can be a time-consuming process and will require some research on your part. You may want to consider:

  • The cost of hiring a full-time employee or team of employees. If you are unable to keep up with the number of employee hours that need to be backed up by your payroll department, this is likely going to be an expensive option for you. The same goes for hiring contractors or freelancers who will be paid per hour (instead of salaried).

  • The cost of outsourcing payroll services vs managing them in-house yourself. In most cases, the two costs don't match up perfectly; however, there are still ways around this issue so it's worth investigating further before making any final decisions about where your company should go from here!

Speed of outsourced payroll processing

When you choose to outsource your payroll processing, it's important that you understand the time involved in setting up an outsourcing service. An in-house team of certified payroll professionals can take weeks or months before they complete their work. If you use a cloud-based system your company will receive immediate confirmation that the payroll has been completed within minutes.

Payroll processing is one of those tasks that adds up quickly. If your business has over 100 employees and makes £100k per year—and all employees are paid biweekly—the cost of processing each pay stub could be anywhere between £100-£500 depending on what services are provided by your chosen provider (such as currency conversion).

When you choose a provider, make sure you know what they offer and what they don't.

Make sure that they have the right level of experience and technology in place to handle your business' needs. Also ask questions about their pricing structure and fees: how much do they charge per employee? How often will you be paying them? What kind of discounts are available for large companies or those with long-term contracts with them (e.g., 12 months)?

If possible, find out how long an agency has been operating as well as how many clients have used their services before deciding on whether or not this company is right for you—and what other options there may be available if things go wrong down the road!

Read the fine print.

First, read the contract. Each vendor will have different terms and conditions, so be sure to study them carefully before signing on the dotted line. If you do sign a contract, make sure that it's written in language that is clear and unambiguous—don't assume that because something is standard practice for your company it also applies to your new provider.

For example: "If we go out of business or stop doing payroll services altogether, we'll refund all outstanding payments." This seems like a reasonable clause until you realize that there's no guarantee what happens if this happens! A better version would say something like “If our business ever goes bankrupt or shuts down completely then all outstanding monies owed will be returned immediately without question or delay."

Also note how long the agreement lasts; most contracts last three years but might not be renewable after each renewal period unless both parties agree otherwise beforehand. The length depends on many factors including who pays more when rates change (such as corporate versus individual accounts), whether tax laws require employers pay payroll taxes upfront before they start paying employees' wages each month etcetera...

Understand how your relationship with the provider will work.

You should also understand how your relationship with the provider will work. Are you going to be able to contact them if you have questions or problems? How often will they contact you, and what kind of information can they provide in these communications?

If a payroll provider is not available when needed, how does that affect employee paychecks? Does it make sense for them to send checks out on time but not allow any changes at all until after tax season has passed (which may be several months away)? Or would it make more sense for them to only send out overdue notices instead of sending actual checks?

Don't rush into a decision, instead consider whether outsourcing payroll is right for you and your business.

When it comes to outsourcing payroll, there are a lot of factors that need to be considered before you decide whether or not outsourcing your payroll is right for your business.

  • Consider your business needs. If you have an employee who does all the work in house, then outsourcing may not be necessary. However, if you have multiple employees and need help with their time management or communication skills, then an outsourced solution might be worth considering.

  • Consider the costs and benefits of outsourcing payroll services. The first thing most people look at when thinking about hiring a third party for any kind of service is cost savings – but what about other benefits? There are many things that can happen when companies outsource their administrative tasks including: reduced overhead costs (more money left over); fewer errors made by employees; more efficient working practices overall; reduced stress levels within staff because they know exactly what happens every step along the way; etcetera… Now let's talk about how much money these perks save us! For example: imagine having two people working on projects instead of one person doing everything herself/himself -- now multiply this by twenty five hours per week (the average US citizen spends around 50% more time at work than non-working hours per week). That's enough math right there without adding anything else into play.


We hope that you have found this article useful in your search for the right payroll outsourcing provider. Remember, it’s important to do your research about what other businesses are doing when deciding whether or not to outsource. Be aware of the factors that affect how much time is needed for processing payroll and make sure there are other options available if you need them. At Pinnacle Outsourcing Solutions, we have a team of over 200 global accounting experts helping businesses with a wide range of accounting services, payroll being one of these services—you can check out ourother services here. We've found that payroll outsourcing is less about the payroll itself and more about the provider and their efficiency in conducting operations. We've guided over 150 international businesses to accurate accounting success and we're always looking to grow our family of successful businesses.Connect with us today to learn more about how we can help you outsource your payroll.


bottom of page